Glossary of Terms

---

A-C    D-F    G-H    I-O    P-R    S-Z
SENIOR PERSONNEL	Principal Investigator(s) and full, associate and assistant professors.
SITE VISITS	Provides the sponsor an opportunity for a thorough and equitable review for scientific and technical merit. For project/grant applications, normally only the Principal Investigator (PI) and the Co-principal investigator(s) (Co-PI) (if any) are involved. Involves detailed discussion of work, inspection of facilities, and review of previous accomplishments and other commitments. Complex projects and center applications may involve PI, Co-PI(s), and representatives from department administration and research administration.
SOLICITED PROPOSAL	Request from the sponsor for proposals for specific project(s). The concept of the project originates with the sponsor. [TOP]
SPECIAL PAY	Reimbursement for services for which a regular appointment is not appropriate including employment for less than 30 days or employment of an appointed University employee outside their primary department. Fringe benefits must be included. University employees need Provost Approval if pay is overload on their regular appointment. [TOP]
SPONSOR	A sponsor may be a government agency (international, federal, state, or local), foundation, a private corporation, or a nonprofit organization such as another educational institution. Sponsors can have different requirements, forms, types of proposals, type and terms of award (grant, contract, cooperative agreement, etc.) and allowable costs.
SPONSORED PROJECT	A funded project. Involves an award or agreement which binds the University to a scope of work that is specified to a substantial level of detail or required deliverables. A line item budget is involved. Financial reports are required and/or the expenses are subject to audit. A period of performance is usually specified. Unused funds must be returned to the sponsor. The agreement provides for the disposition of either tangible or intangible properties (including equipment, records, formal activity reports, theses or dissertations, data rights, copyrights, inventions, and research-related materials). [TOP]
SPONSORED RESEARCH INCENTIVE (SRI)	The SRI program was established as an incentive for departments to encourage their faculty to seek external support for their research/creative activities. The University policy on SRI funds at this time is: An amount equal to 20% of the indirect cost generated by the University's research enterprise is distributed to the generating areas in the proportion of 90% to the department or unit and 10% to the appropriate dean/administrator. The amount of indirect costs used to determine each year's distribution is based on the indirect cost generated the preceding year. Therefore, the indirect costs realized during fiscal year 2004 have been used to determine the fiscal year 2005 distribution. As a general rule, the funds are distributed during the first quarter of the fiscal year. Additionally, qualifying grants/contracts from approved interdisciplinary research centers are eligible for an extra allocation. This SRI program also amounts to 20% and is distributed directly to the individual interdisciplinary research centers. [TOP] For additional SRI/Double SRI information, please contact the Vice President for Research at 325-3806
STIPEND	A payment made to an individual under a fellowship or training grant to provide for the individual's living expenses during the period of training. It is not paid in exchange for work. [TOP]
SUBAWARD	The total time for which support of a discretionary project has been programmatically approved. A project period may consist of one or more budget periods. The total project period comprises the original project period and any extensions.
SUBCONTRACT / SUBGRANT / SUBAGREEMENT	A written agreement with a third party for the acquisition of property or services or the conduct of prescribed activities or functions under an award. Subcontracts are usually issued under sponsored agreements to procure "substantive programmatic work," such as project activities that comprise a primary purpose and/or make a significant intellectual contribution to the project. [TOP]
SUBRECIPIENT	Legal entity subaward is made to an entity accountable to recipient. See subcontract.
SUPPLEMENTAL APPLICATION	equest for an increase in support during a current funded budget period.
SUSPENSION	Action which temporarily stops work and suspends funding pending a corrective action.
RENEWAL APPLICATION	A new application (proposal) for support of a project beyond the initially funded project period. The renewal application bears some relationship to the initial project. A renewal proposal can be either a non-competing or competing request for additional support for a project period that is about to expire. From the sponsor's viewpoint, the competing renewal has the same proposal status as the new proposal and will be sent out for panel or peer review in competition with other competing continuations, competing supplemental, and new applications for funds. [TOP]
REVISION APPLICATION	A request for a modification in the project's nature, scope of work, and/or budget. Revision applications and pink sheet are routed for University signatures. Some agencies require signed revised budgets.
TERMINATION	Cancellation of sponsorship in whole or in part prior to completion date.
TERMS OF AWARD	All legal requirements imposed on a grant by the Federal Government, whether by statute, regulation, or terms in the grant award document. Each Notice of Grant Award may include both standard and special provisions that are considered necessary to attain the objectives of the grant, facilitate post-award administration of the grant, conserve grant funds, or otherwise protect the Federal Government's interest and conform to the University and State requirements and policies. [TOP]
THIRD PARTY IN-KIND CONTRIBUTION	Value of non-cash contribution by non-Federal third parties.
TOTAL PROJECT COSTS	Direct and Indirect Costs charged to the sponsor and Direct and Indirect Costs contributed by the grantee.
UNLIQUIDATED OBLIGATIONS	Commitments made and not yet paid.
UNOBLIGATED BALANCE	Funds not committed.
UNRECOVERED INDIRECT COST	Difference in awarded amount and what could have been awarded according to approved indirect cost rate. Can be shown as cost sharing or matching on budgets if allowed (check sponsor guidelines).
UNSOLICITED PROPOSAL	Proposal submitted to a sponsor without being requested. The project concept originates with the Principal Investigator (PI). [TOP]

A-C    D-F    G-H    I-O    P-R    S-Z