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Tuition remission is provided to qualified graduate assistants
at the University of Oklahoma. To qualify for tuition
remission, graduate assistants at the University of Oklahoma-Norman
Campus must be paid at least .5 FTE during an entire semester.
Tuition remission benefits provide for up to seven hours
each in the fall and spring semesters for resident students.
In addition, non-resident graduate assistants receive
remission of non-resident tuition up to nine hours each
in the fall and spring semesters and up to four hours
during the summer sessions. Refer to the Graduate College
web site http://gradweb.ou.edu/Funding/TuitionWaivers/definitions.asp
for details. Tuition costs provided for students on sponsored
projects beyond these limits should be estimated and charged
at the actual tuition rate.
Federal regulations allow tuition remission to be charged
as a direct cost to sponsored projects provided:(1) there
is a bona fide employer-employee relationship between
the student and the institution for the work performed;
(2) the tuition or other payments are reasonable compensation
for the work performed and are conditioned explicitly
upon the performance of the necessary work; and (3) it
is the institution’s practice to similarly compensate
students in non-sponsored as well as sponsored activities.
Tuition remission may be charged on an average rate basis
with the option of pooling tuition remission costs and
distributing those costs as a percentage of graduate student
salaries.
IMPORTANT NOTE - NON TUITION REMISSION PAYING SPONSORS: At this time a small number of funding agencies (the Oklahoma Center for the Advancement of Science and Technology, the Oklahoma Historical Society, the American Heart Association, the U.S. Agriculture Cooperative Research Programs, and the American Council of Learned Societies ) do not allow the University to recover tuition remission costs. Therefore, a Graduate Research Assistant (GRA) appointed to a grant where the sponsor does not allow the recovery of tuition remission will not be eligible for the Qualified Graduate Assistant tuition waiver from the Graduate College for any proposal submitted after December 31, 2008. For proposals to these specific sponsors, the PI is urged to increase the GRA stipend to reflect the fact that the GRA will be responsible for paying the full cost of his/her own tuition. While a PI is not required to increase the GRA salary on a proposal to these sponsors, the GRA will not receive a Graduate College tuition waiver. It is the responsibility of the PI to explain to any potential GRA appointed on these projects that they will not receive a Graduate College tuition waiver.
The University of Oklahoma-Norman Campus direct charges
a portion of the tuition remission costs for graduate
assistants on sponsored projects on an average cost basis
as a percentage of graduate salaries and wages. The full
cost of tuition remission for all graduate assistants
funded on sponsored and non-sponsored projects at the
University of Oklahoma-Norman Campus, represented as a
percentage of salaries, is currently calculated at 34%.
For FY 10, the portion charged to sponsored
projects will increase to 15% with 19% available to be
cost shared. While the final rates for future years will
be set later, the FY 10 rates can be used for planning
purposes. Tuition charges are exempted from Facilities
and Administrative (F&A) or Indirect Costs (IDC).
To distinguish in the payroll system graduate assistants
who are qualified for tuition remission and between graduate
teaching and research assistants, the following job codes
should be utilized when appointing graduate assistants
on Personnel Action Forms (PAFs). It is incumbent for
faculty and staff to use the correct job code to ensure
the appropriate allocation of fringe benefits and tuition
remission only to those graduate assistants that are qualified.
Job Code Graduate Student Classification
1777 Graduate Research Assistant (qualified)
1778 Graduate Teaching Assistant (qualified)
Graduate Student Tuition Rate Agreement
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